PriceMatrix is a centralized platform for managing commercial prices — supplier offers and requests for quotation (RFQ) — organized by product and accessible to the entire team in real time.
The application maintains a structured catalog of items (part number, name, brand, EAN codes) to which all associated prices are automatically attached, extracted from the email body or from attachments: Excel, PDF, Word, .msg, .eml.
The core of the platform is the integrated AI agent: it processes emails received via Office 365 or Gmail, automatically classifies them as an offer or RFQ, extracts the items and prices, then instantly compares every new price against the minimum, average and maximum already in the database — automatically converted to euro at the current BNR exchange rate.
Every offer or price request lands in the database, structured, within seconds — with no risk of duplicate records. The procurement or sales team instantly accesses the price history for any item, without digging through inboxes or scattered Excel files.
Every new price is automatically compared against the minimum, average and maximum already in the database, and instantly converted to euro at the current BNR exchange rate. Negotiations become better informed, and commercial margins are easier to control and optimize.
Integration with Office 365 and Gmail enables automatic processing of commercial emails — including Excel, PDF, Word, .msg and .eml attachments. Companies eliminate manual data entry and can export everything to Excel for reporting at any time, with no costly customization.
A price offer or RFQ email automatically arrives at the connected address (Office 365 or Gmail). Alternatively, it can be uploaded manually as a .msg or .eml file, one at a time or in bulk.
The agent analyzes the email content and its attachments, automatically identifies whether it is an offer or an RFQ, and extracts each item — part number, name, brand, price, currency, quantity, supplier — with no manual intervention.
Each item is matched to the corresponding part in the parts catalog (or a new entry is created), together with all metadata: date, supplier, email source. The price is automatically converted to euro at the current BNR exchange rate and instantly compared against the minimum, average and maximum already in the database.
Users search for any product and instantly see all offers and RFQs — filtered, sorted and ready for comparison — or export everything to Excel for reporting. Procurement and sales decisions are made with real data, not estimates.
